2012-2013 Financial Agreement

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Chicago North Chapter Financial Agreement</h1>

 

Introduction

This describes the agreement between the Chicago North Chapter of AMIGOS de las Américas and the volunteer and volunteer’s family to provide the cost of the volunteer’s training, travel, and support for the program year 2012-2013. The volunteer and the volunteer’s parent/guardian should read and understand this agreement and its requirements prior to signing and returning the last page with the volunteer’s application for the program at the time of scheduled interviews on November 4, 2012.

 

Program Cost

A family payment obligation of $3075 along with required group fundraising activities cover the program cost. The program cost includes training materials, training sessions/events/retreats, domestic air fare from Chicago to the gateway city (Miami or Houston); international airfare, food, lodging and transportation in Latin America, project-related supplies, veteran supervisory Project Staff, 24-hour emergency On-Call Communications System during the summer program, and supplemental short-term international medical insurance while in Latin America. The program cost does not include: a physical exam by the volunteer’s doctor; any required immunizations; passport fee; visa fee if required; backpack, cot, mosquito net and water purification tablets; 200 postage stamps for letter writing fund raising; stationery and postage for thank you notes, or any incidentals the volunteer chooses to purchase. 

 

Family Payment Obligation

The family payment obligation is comprised of the non-refundable application fee of $75 and the family fee of $3000.

 

Payment Schedule: The Chapter is billed monthly by the AMIGOS International Office for the field program. Therefore, the Chapter collects application fees and family fees in the amounts and at the times specified in the schedule below. The application fee is submitted with the application. The family fee payments are mailed to the Treasurer at: Amigos Chicago North Chapter, PO Box 366, Winnetka, IL 60093. The AMIGOS de las Américas International Office will not issue air tickets unless family fee payments are current. A portion of the family fee related to direct expenses for travel and lodging ($1840) may be tax deductible; please consult your tax professional.

 

Financial Aid: The International Office offers limited need-based financial aid to volunteers. Aid is available only to help defray the family fee; therefore, participation in all fundraising activities is required. There are no full scholarships. The instructions for financial aid are in the AMIGOS application package. The Chapter Paperwork Coordinator must receive all financial aid documents by December 1, 2012. Veteran volunteers receive a $350 scholarship from the International Office. Scholarship awards are applied to last payment in the schedule below.

 

Withdrawal or Dismissal Prior to Travel: If a volunteer must withdraw from the program, a written withdrawal should be submitted to the Chapter President. A volunteer who withdraws or is dismissed from the Chapter (for a rule violation at any AMIGOS sponsored event, or for failure to meet training or fundraising requirements) receives a refund of the family fees paid according to the schedule below. Donations to the Chapter resulting from a volunteer’s efforts are not refundable. 

 

FAMILY FEE PAYMENT AND REFUND SCHEDULE 

(Assumes payments are made on schedule)

 

Date Description Amount

November 4, 2012 Application Fee (non-refundable) $75.00

December 15, 2012 Family Fee payment #1 $600.00

January 1, 2013 Withdrawal date for 100% refund of paid family fee 

(100% of $600=$600 refund; $0 retained)

January 15, 2013 Family Fee payment #2 $600.00

February 1, 2013 Withdrawal date for 75% refund of paid family fee 

(75% of $1200=$900 refund; $300 retained) 

February 15, 2013 Family Fee payment #3 $600.00

March 1, 2013 Withdrawal date for 50% refund of paid family fee 

(50% of $1800=$900 refund; $900 retained)

NO REFUND OF ANY FEES AFTER THIS DATE

March 15, 2013 Family Fee payment #4 $600.00

April 15, 2013 Family Fee payment #5 $600.00

 

 

 

Premature Return from the Field: The AMIGOS International Office charges a $500 penalty for each volunteer returned home from the field because of a rule violation, as described in the “AMIGOS Standards of Personal Conduct and Community Behavior” (which is provided to each volunteer). Families of these volunteers are required to reimburse the Chapter the $500 penalty and other expenses paid by the Chapter because of the volunteer’s premature return from the field.

 

Group Fundraising Obligation

Based on a group of 25 volunteers, group fundraising requirements equal $75,625. 

Full participation in all fundraising activities is required. AMIGOS de las Américas advocates the concept that fundraising develops skills useful in the field and that group fundraising furthers the goals of, and commitment to, the program. Group fundraising also keeps the family fee as low as possible and makes participation in the Chapter more widely accessible. 

 

 

Fundraising Activities: The Chapter uses the sale of pizza coupons, a letter-writing campaign, and a Spring event (planned and executed by current program participants) to raise funds. The success of this approach requires the good-faith effort of each volunteer/family. Chapter experience demonstrates that a good-faith effort consists of each volunteer selling 30 pizza coupons, sending personalized, Chapter-approved letters to 100 households of potential donors, and participating in all phases of the planning and execution of the Spring fundraising event. 

Note: Volunteers may sell additional pizza coupons over the required 30 and reduce their Family Fee by the amount of income generated in this way. 

 

 

Special Arrangements: The Chapter recognizes that special family circumstances may require adjustments to the payment schedule. To request special arrangements, the volunteer must notify the Chapter Treasurer in writing by December 1, 2012.

 

Shortfall: If group activities do not meet the Chapter fundraising obligation by May 1, 2013, all families shall equally contribute the shortfall amount. This payment will be due May 15, 2013 and will not exceed $200 per volunteer; it is not tax deductible. 

 

 

This form is due at the time of your scheduled interview November 4, 2012 with the completed AMIGOS application.  You should have received a paper copy at the info session you attended.  If not, just let us know and we will get you a new one!  <a href="mailto:amigoschicagonorth@gmail.com">amigoschicagonorth@gmail.com</a>

Amigos de las Americas

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2012-2013 Financial Agreement

Training Meeting

Training Meeting AND Parent Meeting!

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spanish event--latin cooking lesson

Training Meeting

Training Meeting ... and Parent Meeting!

Training Meeting

spanish event--latino film festival, part I

Spanish Retreat!!--LOCATION TBA

spanish event--film festival part II

Training meeting ... and parent meeting

spanish event-latin dance party!

Training meeting

despedida! (bon voyage party)

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2012-2013 Financial Agreement

Upcoming Events

Training Meeting

Training Meeting AND Parent Meeting!

spanish event--picasso and chicago

spanish event--latin cooking lesson

Training Meeting

Training Meeting ... and Parent Meeting!

Training Meeting

spanish event--latino film festival, part I

Spanish Retreat!!--LOCATION TBA

spanish event--film festival part II

Training meeting ... and parent meeting

spanish event-latin dance party!

Training meeting

despedida! (bon voyage party)

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